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Whistleblower Policy of ACM EMB PVT LTD

1. Purpose and Commitment

ACM EMB PVT LTD is committed to the highest standards of integrity, ethics, and professional conduct in all its operations. This Whistleblower Policy is designed to provide a secure and confidential process for employees, auditors, suppliers, agents, clients, the public, and other interested parties to report concerns about wrongdoing within the organization, including:

  • Illegal acts or practices.
  • Professional misconduct.
  • Fraud or financial irregularities.
  • Unethical behavior.
  • Misrepresentation of data.
  • Unprofessional services.
  • Any other activities that contravene our values and ethical standards.

2. Scope

This policy applies to:

  • All employees and auditors of ACM EMB PVT LTD.
  • Suppliers and agents working with ACM EMB PVT LTD
  • Clients receiving certification services.
  • Members of the public and other interested parties who engage with ACM EMB PVT LTD.

3. Definition of Reportable Activities

Reportable activities under this policy include, but are not limited to:

  • Illegal Acts: Actions that violate local, state, or federal laws, such as fraud, bribery, or corruption.
  • Professional Misconduct: Breaches of professional duties or ethical guidelines, including conflict of interest and certification process violations.
  • Fraud: Intentional misrepresentation or omission of information for personal gain or to deceive stakeholders.
  • Unethical Practices: Actions that are dishonest or morally wrong, even if not illegal.
  • Misrepresentation of Data: Providing false or misleading information in any reports, documents, or communications.
  • Unprofessional Services: Delivering services that do not meet the standards expected of a certification body.

4. Reporting Mechanisms

To ensure accessibility and ease of reporting, ACM EMB PVT LTD provides multiple channels for raising concerns:

  • Whistleblower Hotline: [+91-9029449001], available [24/7 or specify hours].
  • Email: [[email protected]], monitored by the CEO
  • Online Reporting Form: [URL to online form], accessible through the [Certification Body Name] website.
  • In-Person Reporting: Directly to the CEO or any designated member of the Whistleblowing Committee at office of ACM EMB PVT LTD.

5. Confidentiality and Anonymity

  • Reports can be made anonymously if preferred. However, providing contact details may facilitate a more thorough investigation.
  • All reports will be handled with strict confidentiality. The identity of the whistleblower will be protected to the fullest extent possible, unless disclosure is required by law.

6. Protection Against Retaliation

  • ACM EMB PVT LTD strictly prohibits retaliation against anyone who reports a concern in good faith or assists in an investigation.
  • Any form of retaliation, including dismissal, harassment, or discrimination, will result in disciplinary action against the perpetrator, up to and including termination of employment or contract.

7. Investigation Process

  • Acknowledgment: CEO will acknowledge receipt of the report within [10] working days.
  • Preliminary Assessment: An initial review will be conducted to determine the validity of the concern and whether a detailed investigation is warranted.
  • Investigation: If warranted, a comprehensive investigation will be initiated by the Whistleblowing Committee or an independent investigator or independent impartiality committee (IIC). This process will be objective and impartial.
  • Resolution: Findings will be reviewed, and appropriate actions will be taken. This may include disciplinary measures, policy changes, or legal action.
  • Feedback: The whistleblower (if known) will be informed of the investigation’s progress and outcome, subject to confidentiality constraints and legal considerations.

8. Roles and Responsibilities

  • Whistleblower Protection Officer: Responsible for managing the whistleblowing process, ensuring confidentiality, and protecting whistleblowers from retaliation.
  • Whistleblowing Committee: A group of senior members tasked with overseeing investigations and ensuring that reports are handled fairly and effectively.
  • Management and Board of Directors: Provide oversight, ensure compliance with this policy, and review whistleblowing activities and outcomes.

9. Documentation and Reporting

  • All reports and investigation outcomes will be documented and securely stored for a minimum of 3 years.
  • Regular reports summarizing whistleblowing activities will be presented to the Board of Directors to ensure transparency and policy effectiveness.

10. Training and Awareness

  • ACM EMB PVT LTD will conduct regular training sessions on the whistleblowing policy for employees, auditors, and relevant stakeholders.
  • Awareness initiatives will be undertaken to ensure that all parties are informed about how to report concerns and the protections available to whistleblowers.

11. Policy Review and Updates

  • This policy will be reviewed annually or as necessary to ensure its relevance and effectiveness.
  • Any amendments to the policy will be communicated to all employees, auditors, suppliers, agents, clients, and other stakeholders.

12. Contact Information

For any questions or further information regarding this policy, please contact:

Whistleblower Protection Officer
Name- Mr. Puneet Gupta

Designation – CEO
Email – [email protected]

Phone number- +91-9029449001

Office Address-29B/48 Vrindavan Complex, New Mandi, Muzaffarnagar-251001

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